WHO IS AN CONTROLLER OF YOUR PERSONAL DATA AND HOW CAN YOU CONTACT US?

We are the the controller of your personal data. This means that we decide how and for what purposes your personal data that you provided to us is processed. We want you to know that we make every effort to ensure that your personal information is safe. We do not provide personal data entrusted to us for payment.

If you have any questions regarding the processing of your personal data by us, please contact us using the contact details below:

Indeon Sp. z o. o., Knurów (44-190), ul. Dworcowa 10A / 214, Poland
e-mail: biuro@indeon.pl, phone: +48 574 064 084

HOW DO WE PROCESS YOUR PERSONAL DATA?

In connection with our business, we process personal data of different people for different purposes, to a different extent and on a different legal basis set out in the GDPR. In order to provide you with the most transparent information, we have grouped this information by referring to the purpose of processing your personal data.

WHAT TERMS WE USE IN THE PRIVACY POLICY?

Personal data – means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person;

We – The “WP Served” brand belongs to Indeon Sp. z o.o., ul. Dworcowa 10a, room 214, 44-190 Knurów, registered in the District Court in Gliwice, X Commercial Division of the National Court Register, under KRS number 0000511779, NIP 9691612614

You, your – every natural person with whom we have a legal relationship.

GDPR– Regulation of the European Parliament and of the Council (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC 95/46/EC (General Data Protection Regulation)

Website – websites we run, including: www.wpserved.com, www.wpserved.com/pl/, www.indeon.net, www.indeon.pl.

Recipients of your personal data – entities to which we may transfer part of your personal data in connection with the performance of certain activities or services on our order. These entities can not do anything with your personal data unless we instruct them and only in the scope indicated by us. They will store your personal data securely and only for the period that we indicate to them or as required by applicable law.

COOPERATING ENTITIES

I. The Purpose of processing

We process your personal data in order to execution of a binding contract or implementation of a collaborative relationship

Processing period
We process your personal data for this purpose until the contract between us or the settlement of mutual obligations ends and for the limitation period applicable to the type of contract concluded.

Legal basis
Indispensable for the performance of the contract or the implementation of our cooperation (Article 6 (1) (b) of the GDPR).

II. The purpose of processing

We process your personal data in order to fulfill our legal obligation to keep accounting records, in the form of VAT invoices or other regulations required by law. This obligation is imposed on us by the applicable legal act.

Processing period

We process your personal data for this purpose for 5 years period which starts from the beginning of the year following the financial year in which the documentation was created.

Legal basis

Compliance with the legal obligation (Article 74 paragraph 2 point 8 of the Accounting Act in connection with Article 6 (1) (c) of the GDPR).

III. The purpose of processing

We process your personal data in order to assess your payment credibility in connection with the conclusion and performance of a contract or the cooperation that binds us, and also to establish, investigate or defend against claims.

Processing period

Your personal data is processed for the purpose of assessing payment credibility in connection with the conclusion and performance of a contract or binding cooperation between us for the duration of the contract between us and the execution of the agreement concluded. Personal data to establish, investigate or defend against claims are processed for a period of 3 years or 10 years (the length of the period depends on whether both parties are entrepreneurs or not).

Legal basis

Our legitimate interest in verifying and assessing the reliability of our contractors and having personal data that will allow us to determine, assert or defend against claims, including clients and third parties (Article 6 (1) letter f GDPR).

Categories of recipients of your personal data

a) Entities providing accounting services

We use the services of entities providing professional accounting and billing services.

b) IT service providers

We use the services of entities that professionally provide IT services. We want your personal data to be secure, up-to-date and confidential.

c) Professional legal advisors and entities dealing in debt collection

We use the services of entities that provide professional auditing services to us, related to legal assistance and the recovery of receivables resulting from legal relationships that connect us with our contractors

d) Entities operating postal or courier

We use the services of entities that professionally provide postal or courier services.

REPRESENTATIVES OF CONTRACTORS

Categories of personal data

We process only your personal data such as: name, surname, the employer, position, address of the place of employment, business phone and business e-mail.

Source of personal data

Your personal data has been made available to us by the entity with whom we cooperate based on a contract or other binding arrangement and to which you are an employee or representative.

The purpose of processing

We process your personal data in order to comply with our obligations under the legal relationship with the entity you are an employee or representative.

Processing period

We process your personal data for this purpose until it ends, settlement and expiration of limitation period for claims regarding our cooperation with the entity which you are an employee or representative, or until you raise objections only if we acknowledge Your legitimacy to this.  

Legal basis

Our legitimate interest, based on the implementation of our agreements and legal relationships with the entity which you are an employee or representative (Article 6 (1) letter f).

Categories of recipients of your personal data

a) IT service providers

We use the services of entities that professionally provide IT services. We want your personal data to be secure, up-to-date and confidential.

b) Professional legal advisors

We use the services of entities that provide us with professional services related to legal assistance.

c) Entities operating postal or courier

We use the services of entities that professionally provide postal or courier services.

CANDIDATES FOR WORK

I. The Purpose of processing

We process your personal data in the form of: first name (surname), surname, first name of your parents, date of birth, place of residence (address for correspondence), your education and the course of previous employment in order to carry out the recruitment process.

Processing period

We process your personal data for this purpose until the recruitment process is completed, resulting in admission or refusal to work.

Legal basis

Compliance with the legal obligation (Article 22 ‘ § 1 of the Labor Code in connection with Article 6 (1) (c) of the GDPR).

II. The purpose of processing

We process your personal data, other than mentioned above, indicated by you in the submitted recruitment application in order to carry out the recruitment process.

Processing period

We process your personal data for this purpose until the end of the recruitment process resulting in the acceptance or refusal to accept or resign your consent to the processing of your personal data for this purpose.

Legal basis

Voluntary consent (Article 6 (1) (a) of the GDPR).

III. The purpose of processing

If you have agreed to this, we process your personal data for the purposes of future recruitment processes.

Processing period

We process your personal data for this purpose until the completion of our recruitment processes for positions corresponding to your interests, experience and the education or withdrawal of your consent to the processing of your personal data for this purpose.

Legal basis

Voluntary consent (Article 6 (1) and GDPR).

Categories of recipients of your personal data

a) Entities providing recruitment

We use the services of entities that provide a safe and convenient opportunity to conduct the recruitment process, in accordance with the regulations of these entities’ services.

b) Entities providing service and security to the Website    

We use the services of entities that ensure professional operation of the Website and the security of your personal data. In order to guarantee the quality of these services, these entities process the IP addresses of people who visit the Website in order to search job offers.

c) IT service providers

We use the services of entities that professionally provide IT services. We want your personal data to be secure, up-to-date and confidential.

PERSONS VISITING OUR OFFICE

The purpose of processing

We process your personal data in order to ensure the security of information and documents, our employees and guests, as well as limit visits so-called unwanted people, due to your visits to our office.

Processing period

We process your personal data for this purpose only for the period necessary to ensure the above-mentioned security, but no longer than one year from the visit of our office or until you object to the processing of your personal data and acknowledge its legitimacy.

Legal basis

Our legitimate interest in the protection of information, documentation and security of our employees and guests in our office (Article 6 (1) letter f).

CONTACT FORM ON THE WEBSITE

The purpose of processing

We process your personal data in order to service your inquiry and provide an answer. eg. preparation of the valuation of our services.

Processing period

Your personal data will be deleted by us in case of effective opposition by you or for the purpose of processing.

Legal basis

Our legitimate interest, in the form of allowing the conclusion of a contract for a limited period of time without the need to repeat the valuation, because you can make a decision about using our service after receiving the valuation (Article 6 (1) letter f GDPR).

Categories of recipients of your personal data

a) Entities providing service and security to the Website

We use the services of entities that ensure professional operation of the Website and the security of your personal data. In order to guarantee the quality of these services, these entities process the IP addresses of people who visit our Website.

b) IT service providers

We use the services of entities that professionally provide IT services. We want your personal data to be secure, up-to-date and confidential.

DIRECT MARKETING OF OUR PRODUCTS AND SERVICES

The purpose of processing

We may process your personal data such as: first name, last name, e-mail address, in order to send you direct marketing about our business using the e-mail address provided by you.

Processing period

We will process your personal information for this purpose as long as you do not object to their receipt.

Legal basis

Our legitimate interest in providing information about our activities including our products and services (Article 6 (1) letter f GDPR).

Categories of recipients of your personal data

a) Entities providing service and security to the Website

We use the services of entities that ensure professional operation of the Website and the security of your personal data. In order to guarantee the quality of these services, these entities process the IP addresses of people who visit our Website.

b) IT service providers

We use the services of entities that professionally provide IT services. We want your personal data to be secure, up-to-date and confidential.

WHAT ARE YOUR RIGHTS FROM RELATION TO THE PROCESSING OF YOUR PERSONAL DATA?

We ensure the implementation of your rights listed below. You can implement your rights by submitting your request using the contact details we have indicated.

The right to withdraw consent

You have the right to withdraw any consent you gave us for the processing of your personal data at any time. The withdrawal of your consent has effect since its withdrawal. Withdrawal of consent does not affect the processing of your personal data carried out by us in accordance with the law before its withdrawal.

Withdrawal of consent does not entail any negative consequences for you. However, it may prevent you from continuing to do our actions on your behalf or using our functionalities which we can only legally provide with your consent.

Legal basis: Article 7 par. 3 GDPR

The right to object to the use of personal data

You have the right to object to the processing of your personal data at any time, if we process it based on our legitimate interest, for example in connection with sending you information about our new activities and initiatives, including profiling based on this basis.

If your objection turns out to be justified and we have no other legal basis to process your personal data, we will delete your information for which you objected.  

If you oppose to be send marketing information, we will stop sending you this type of information.

Legal basis: Article. 21 GDPR.

The right to delete personal data (“the right to be forgotten”)

You have the right to request the removal of all or some of your personal data.

Despite the request to delete your personal data, in connection with opposition or withdrawal of consent, we may retain certain personal data to the extent necessary to establish, investigate or defend any claims related to the processing of your personal data. This applies in particular to personal data including: name, surname and information about your consents or activity history, which we retain for purposes of handling complaints and claims related to the processing of your personal data by us in connection with the legal relationship between us. We will process your personal data for this purpose for a period of 10 years from the end of the legal relationship between us.

The legal basis for us to process your personal data for this purpose is our legitimate interest (Article 6 (1) letter f).

Legal basis: Article. 17 THE DGPR.

The right to limit the processing of personal data

You have the right to request a restriction on the processing of your personal data. If you submit such a request, we will prevent you from using certain functionalities or services that will result in the processing of the requested data until we process your request. We will also not send any messages to you, including marketing ones.

Legal basis: Article. 18 DGPR.

The right to access personal data

You have the right to obtain confirmation from us whether we process your personal data, and if this is the case, you have the right to:

a) get access to your personal data;

b) obtain information about the purposes of processing, categories of personal data being processed, the recipients or categories of recipients of this data, the planned period of storage of your data or criteria for determining this period, about your rights under the GDPR and the right to lodge a complaint to the supervisory authority, the source of these data, on automated decision-making, including profiling and safeguards applied in connection with the transfer of these data outside the European Union;

c) obtain a copy of your personal data, under the conditions indicated in the GDPR.

Legal basis: Article. 15 THE GDPR.

The right to rectify personal data

You have the right to request us to rectify your personal data when they are inconsistent with the actual state and the right to have incomplete personal data completed.

Legal basis: Article. 16 THE GDPR.

The right to data portability

You have the right to receive your personal data that you provided to us and then send it to another personal data administrator of your choice.

You also have the right to request that personal data be sent by us directly to such other administrator, if it is technically possible.

Legal basis: Article. 20 GDPR.

The right to lodge a complaint

You can lodge  complaints, questions and requests regarding the processing of your personal data and the implementation of your rights.

If you believe that your right to the protection of personal data or other rights granted to you by GDPR have been violated, you have the right to lodge a complaint with the competent supervisory authority.

Legal basis: Article. 13 para. 2 lit. d) GDPR.

IS THE SUBMISSION OF YOUR PERSONAL DATA COMPULSORY?

Providing your personal data by you is not mandatory. However, it is necessary to implement the legal relationship that binds us.

If you do not agree to receive information about our initiatives and proposals at the e-mail address provided by you, we will not be able to send you such information.

SURFACING OF PERSONAL DATA OF PERSONS VISITING THE WEBSITE

We use technologies such as cookies for statistical purposes, analysis and research of traffic on the Website, individualized content and advertising, and provision of social networking tools. In this regard, you can be profiled. Detailed information on this subject is available below.

The term “cookie” is defined as all technologies that store and use information on the device on which you visit the Website, e.g. on a computer or a mobile device. We also use technologies such as pixel tags and software packages embedded on our Website (more about them in the information below).

There are different types of cookies, e.g. cookies that are directly supported by us and cookies served on our behalf, e.g. by companies analyzing data for us. In addition, there are cookies that operate for a limited time, including those that only work until the browser is closed. They are automatically deleted when you close your browser. Other files of this type are so-called persistent cookies that are not deleted when you close your browser. They are used, for example, to recognize your device when you visit the Website again.

Below you will find information which cookies we use and what is the purpose of their use.

Server logs and IP address memorization

The use of the Site involves the transmission of queries to the server on which the Site is stored. Each query addressed to the server is saved in the server logs. Logs include user’s IP address, server date and time, information about the web browser and operating system used by the user. Logs are saved and stored on the server. The data stored in the server logs are not associated with specific people using the Site and are not used by us to identify the visitor to the Site. Server logs are only auxiliary material used to administer the Site, and their content is not disclosed to anyone except those authorized to administer the server. This data will also be used to create statistics that we use to assess the usefulness of the Website and its optimization.

Google Analytics and cookies

We use Google Analytics – a tool for analyzing website statistics developed by Google. Google Analytics uses cookies saved on the user’s computer that enable users to analyze the use of the Website. Information obtained in this way (including the user’s IP address) is sent to the server of Google LLC in the USA and stored there. By means of this data, Google evaluates traffic on the Website based on the number of visits, reports on the activity of visitors to the Website, and offers other services related to the use of the Website. Google may provide information to third parties as long as it is in compliance or if third parties process such data on behalf of Google. Google ensures that your IP address will not be linked in any way to other Google LLC. data. For more information about the terms of use and privacy policy, please visit: https://www.google.com/analytics/terms/pl.html or https://policies.google.com/privacy/update?hl=pll. You can block the installation of cookies by changing the settings in the web browser. In this case, some of the functions of the Website may not work properly. You can at any time prevent Google from collecting and processing data generated by the cookie by downloading and installing the plug-in available at: https://tools.google.com/dlpage/gaoptout?hl=pl.

Google AdWords

The Website also uses the free conversion tracking feature available in Google AdWords. Google is committed to protecting the data of its customers and users in this area. Whenever a user clicks on an ad, Google places a cookie on his computer that expires after 30 days. This technology allows us to conduct remarketing activities. Remarketing allows you to show your ads to people who have previously visited the Site while visiting other websites. If you do not want this service to apply to you, you can refuse the necessary to save cookies – by changing browser settings that disable the option of automatic cookie handling. It is also possible to deactivate cookies used by Google to track conversions by making browser settings that block cookies from Google. For more information about advertising tailored to your interests or to opt out of sharing information from your web browser for behavioral advertising, go to  http://youronlinechoices.eu/.

Facebook pixel

On the Website, we use the Facebook pixel belonging to Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA. With its help, we gain the ability to track the actions of people visiting the Website by monitoring conversions or clicking on a Facebook ad. Thanks to this, we can determine the effectiveness of advertising advertisements for the purposes of statistics and market research. The data collected in this way are anonymous to us, which means that we do not see the data of individual users. However, these data are collected and processed by Facebook, and we inform you according to the state of our knowledge. Facebook can link this data to your Facebook account and apply it to certain advertising activities in accordance with Facebook’s privacy policy. In this regard, Facebook may use cookies and other technologies for storing data from the Website. For detailed information on data protection and applicable settings, see: https://www.facebook.com/about/privacy/.

Google Custom Search Engine

We use Google Custom Search Engine (CSE) on the Website. Detailed information about Google’s data protection is available at: https://policies.google.com/privacy/update?hl=pl.

Social plugins

The site uses plug-ins for social networks like Facebook, Instagram and Twitter. When you visit the Website, the browser creates a direct connection to the servers of these networks. The content of the plugin is sent from the social networking site directly to your browser, and then it is integrated with the Website. When the plugin is enabled, the social network receives information that you have visited a specific page. If you are logged in to one or more social networks, they can link your visit to your account. If you use the plugin, e.g. by clicking “Like”, the browser will send the relevant information directly to Facebook and that information will be kept there. For detailed information on the purposes and scope of data collection and processing and their use by social networks, read the privacy policy of the given portal. You can also get information about your rights and settings that protect your privacy.

The site also contains direct links to the above social networking sites. We are not responsible for the services provided by these entities. These entities do not have the possibility to adjust the user’s IP address to personal data collected by the Website. In order to obtain detailed information on the privacy policy on the indicated websites, please visit the websites of specific service providers.

WILL YOUR PERSONAL DATA BE ACCESSIBLE TO COUNTRIES IN THE EUROPEAN ECONOMIC AREA?

In our activity, we use various popular services and technologies offered by such entities as Facebook, Microsoft, Google and Zendesk. These companies are based on the European Union and are therefore treated as third countries in the light of the provisions of the GDPR.

We assure you that when using services and technologies, we only transfer personal data to entities from the United States and only those who joined Privacy Shield, based on the decision of the European Commission of July 12, 2016 – more information can be found on the page European Commission available at https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/eu-us-privacy-shield_pl Entities that have joined the Privacy Shield guarantee that they will comply with the high standards of personal data protection that are in force in the European Union, that is why using their services and technologies offered in the processing of personal data is legal. More information on the Privacy Shield program can be found at www.privacyshield.gov.

We will provide you with additional explanations regarding the transfer of personal data. You have the right to obtain a copy of your personal data transferred to a third country at any time.

CHANGES IN THE PRIVACY POLICY

Depending on our needs, we can change and supplement the Privacy Policy. We will inform you of any changes or additions by posting relevant information on the Website, and in the case of significant changes, we can also send you separate notifications to the email address provided by you.